Nov. 11, 2016 — The Food Depot Seeks Office Administrator

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The Food Depot is seeking a flexible individual responsible for office administrative functions. This individual should bring a wide range of skills and a desire to work toward a hunger-free Northern New Mexico.

DEADLINE TO APPLY: Before 5 p.m. on Friday, November 18, 2016
JOB TITLE: Office Administrator Non-Exempt
REPORTS TO: Executive Director
SALARY RANGE: $18.50 – $27.50/Hour
JOB SUMMARY: Responsible for office administrative functions

• Provides support functions for the Executive Director and Development Director
• Supports development activities; maintains donor database including tracking and data entry of all donations; issues monthly reports and letters of acknowledgement; prepares mailing lists and reports for the direct mail company, newsletter mailing, and Board of Directors; assists in preparation of grant proposals and reports; schedules and prepares for donor meetings and tours
• Supports special event coordination for annual fundraising events, donor cultivation events, and food drives
• Assists in accounting functions including but not limited to providing backup for accounts payable and receivable, receiving and preparing invoices, and credit card processing and bank deposits
• Provides human resources administrative functions, including but not limited to assisting in the interview process, new employee orientations, new employee handbooks and materials, and employee benefits enrollment
• Assists with the scheduling, tracking and entering of data for food drives and issues letters of appreciation to donors
• Manages office operations including reception, mail, supplies, printing and equipment
• Schedules meetings and events for conference rooms; maintains records on use of facilities
• Supervises office volunteers, when appropriate
• Contributes to building a positive team spirit; puts success of team above own interests
• Complies with all The Food Depot policies, procedures and systems
• Is consistently at work and on time
• Performs related duties as required or assigned; assists other departments as requested; may work evenings and weekends, as needed

• Associates Degree or higher; or three to five years related work experience
• Demonstrate a commitment to the mission and values of The Food Depot
• Excellent communication and interpersonal skills and the ability to be a team player; must be able to effectively communicate and interact with coworkers, managers, donors and volunteers; ability to effectively communicate problems and issues
• Must have excellent customer service skills and be able to interface with many diverse internal and external customers
• Must be proficient in the use of a computer and various programs. Knowledge of Microsoft Office, donor database or similar client management system experience is a must, inventory database experience a plus
• Commitment to accuracy and thoroughness
• Must be detail-oriented, able to handle multiple tasks in an office/warehouse environment
• Must be able to work independently of as well as collectively with other staff members
• Must be able to use general office equipment such as computers, copiers, scanners, postage meter

Employment Requirements
• Negative Pre-employment Drug Screening

Physical Environment
• Employee will spend 60% of the time working at a stationary computer terminal, 20% talking on the telephone, and 20% interfacing with customers.
• Primary work is in an office environment

This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give assignments.

This position description excludes the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

DEADLINE TO APPLY: Before 5 p.m. on Friday, November 18, 2016
TO APPLY: If you’d like to apply for this position, click here to download and print the job application. Review the job description, and complete the application. Then email, fax or mail it to us:

Fax: 505-471-2025
Mailing Address:
1222 A Siler Road
Santa Fe, New Mexico 87507

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